Media Demo Assistant Job

Job Title: Assistant/Social Media Manager
Location: Rancho Mirage, California
Employment Type: Part-Time (potential for full-time based on performance)
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Job Overview:

We are seeking a highly organized and motivated Assistant/Social Media Manager to join our home office team. The ideal candidate will play a key role in managing social media content for multiple clients, assisting with administrative tasks, and maintaining organized workflows. This is an excellent opportunity for someone who thrives in a dynamic environment, is a fast learner, and possesses strong organizational and communication skills.

Key Responsibilities:

1. Social Media Management:

  • Schedule and manage social media content for up to 30 clients using Social Pilot.
  • Monitor social media accounts and ensure content is posted on time and aligns with client strategies.

2. Administrative Support:

  • Assist the owner with follow-up tasks, ensuring deadlines are met and priorities are addressed.
  • Compose professional emails and correspondence as needed.

3. Workflow Management:

  • Maintain and update job tickets using Monday software.
  • Ensure tasks and projects are accurately tracked and organized.

4. General Office Support:

  • Organize data using Microsoft Excel.
  • Ensure tasks and projects are accurately tracked and organized.

Qualifications:

  • Strong organizational skills with the ability to multitask and prioritize effectively.
  • Proficiency in Microsoft Excel and email writing.
  • Familiarity with social media scheduling tools (e.g., Social Pilot) preferred.
  • Experience with project management software (e.g., Monday) is a plus.
  • Must be a fast learner and adaptable to new tools and processes.
  • Reliable transportation to the home office in Rancho Mirage.
  • Excellent communication and interpersonal skills.

Compensation:

Pay is based on experience, with opportunities for increased hours and responsibilities leading to full-time employment.

Please complete the following three interview questions as part of the screening process for the Administrative Office Assistant position. Your responses will be evaluated, and candidates who meet or exceed the required skill level will be invited for an in-person interview in Rancho Mirage.

Scenario:

You are an administrative assistant for a company that builds websites for clients. A client has inquired about building a website but has not provided enough details regarding the forms, images, and pricing information they would like included.

Task:

Write a professional and concise email to the client requesting the necessary details to proceed with their website build. Be sure to:

  • Maintain a polite and professional tone.
  • Clearly outline the specific information needed.
  • Offer assistance if the client is unsure of what to provide.
  • Set expectations for the next steps.

Submit email message here:

Proofreading Test: Website Copy Editing

Instructions:

Below is a draft of website copy with several grammar, punctuation, and clarity issues. Please identify and correct all errors while maintaining a professional and engaging tone.

Original Website Copy:

Welcome to Pet Haven Cremation Services, we understand that loosing a beloved pet is never easy. Our compassionate team are here to support you during this difficult time, providing dignified and respectful cremation options for your furry friend.

We offer individual and communal cremations, each one handle with the utmost care. You can trust us to return your pets ashes safely and promptly. In addition, we also provide a selection of urns and memorial keepsakes to honor your pets memory in a special way.

Contact us today to learn more about our services, or to schedule a cremation. We are commited to serving pet parents with kindness and integrity.

Submit the modified website copy below:

Multitasking & Deadline Management Test

Scenario:

You are the administrative assistant for a company with a busy production schedule. You receive the following tasks at the same time, all due by the end of the day:

  • Urgent Client Email: A client is waiting on confirmation that their website revisions will be completed by Friday. You need to respond professionally and assure them that the project is on track (or provide a realistic timeline).
  • Production Schedule Update: A developer informs you that one project will be delayed by two days. You need to update the internal tracking system and notify the appropriate team members.
  • Meeting Coordination: Your manager asks you to schedule a meeting for tomorrow with three team members, ensuring everyone is available.
  • Invoice Processing: You receive an invoice that must be submitted to accounting before the end of the day.
  • Document Proofreading: A short company announcement (150 words) needs to be proofread and approved before being published on the website.

Task:

In 30 minutes, explain how you would prioritize these tasks, provide a sample email response to the client, and outline the steps you would take to complete the remaining tasks efficiently.

Submit your answer below:

Please send your resume.

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